Full Privacy Policy
Last updated: March 2026
1. Introduction
This Privacy Policy describes how AEVIX ("we", "us", or "our") collects, uses, and handles information in connection with your use of the AEVIX service — an AI-powered collaborative whiteboard and visual thinking platform. This policy applies to all users of the AEVIX website, application, and related services. By using AEVIX, you acknowledge that you have read and understood this policy.
2. Information we collect
- Account and profile information. When you register for AEVIX, we collect information such as your name, email address, username, and any profile details you choose to provide.
- Content you create. We collect and store the content you create on AEVIX boards — including drawings, notes, diagrams, text, and any files or images you upload. This is necessary to provide the core service.
- AI interactions. If you use AI features, we may process prompts and inputs you provide to generate responses. This data is used to operate the AI features of the product.
- Support communications. If you contact us for support, we collect the contents of those communications to respond to your request.
- Usage and analytics data. We collect usage data including the features you interact with, session duration, actions taken, and similar behavioral patterns, used to improve the product.
- Technical and device data. We automatically collect technical information such as browser type, operating system, IP address, referring URL, and log data as you use the service.
- Cookies and similar technologies. We use cookies and similar technologies to maintain your session, remember preferences, and measure product usage. You can control cookies through your browser settings.
3. How we collect information
We collect information directly from you when you sign up, create content, fill in forms, or contact us. We collect information automatically through your use of the product via cookies, log files, and analytics tools. Where we use third-party services such as infrastructure providers or analytics tools, those services may also process data on our behalf in accordance with their own privacy policies.
4. How we use your information
- To operate, maintain, and provide all features of the AEVIX service.
- To enable collaboration, board sharing, and workspace features.
- To improve the quality and performance of AI and product features.
- To maintain the security of your account and the service as a whole.
- To detect and prevent abuse, fraud, or unauthorized access.
- To communicate with you about your account, updates, or support.
- To comply with applicable legal obligations.
5. Legal bases for processing
Where applicable, we process personal data on the following legal bases: performance of a contract (to provide the service you signed up for); legitimate interests (to improve and secure the product); consent (where you have opted in to specific processing); and compliance with legal obligations. We process only the data necessary for these purposes.
8. Data retention
We retain your account data for as long as your account is active or as needed to provide the service. Content you create is retained as necessary to deliver the service. If you delete your account, we work to remove your data within a reasonable timeframe, though some data may be retained for a period in secure backups, for fraud prevention purposes, or where required by law.
9. Data security
We implement reasonable technical and organizational measures to protect your information from unauthorized access, loss, or disclosure. These measures include encryption in transit, access controls, and regular security reviews. No method of electronic storage or transmission is completely secure. We cannot guarantee absolute protection, but we take your security seriously and work continuously to improve our practices.
10. International data transfers
AEVIX operates with infrastructure that may process data in locations other than where you reside. Where data is transferred internationally, we seek to ensure reasonable safeguards are in place consistent with applicable data protection requirements. By using AEVIX, you acknowledge that your data may be processed in other countries.
11. Children's privacy
AEVIX is not directed at children under the age of 13 (or the applicable minimum age in your jurisdiction). We do not knowingly collect personal data from children below this threshold. If you believe we have inadvertently collected such information, please contact us and we will take steps to delete it.
12. Your rights
Depending on your location, you may have rights including the right to access, correct, or delete the personal data we hold about you; the right to object to or restrict certain processing; the right to data portability; and the right to withdraw consent where processing is based on consent. To exercise any of these rights, contact us at privacy@aevix.com. We will respond to requests within a reasonable timeframe.
13. Third-party links and services
AEVIX may contain links to third-party websites, services, or integrations. This Privacy Policy does not apply to those external services. We encourage you to review their privacy policies before sharing information with them.
14. Changes to this policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make changes, we will revise the "Last updated" date at the top of this page. We encourage you to review this policy periodically.
15. Contact us
If you have questions, concerns, or requests about this Privacy Policy or how we handle your data, please contact us at privacy@aevix.com.